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#157541 - 11/27/05 01:21 PM The receptionist  
thesaint  Offline
Joined: Nov 2005
Posts: 13
Dallas tx
Start up here.....getting to the point where I cant answer the calls. Im still a foreman for a contractor. Not making the full jump for 6 mo. Draging my dad out of retirement and turning him into "Phone Man" He use to be high end power sales. He was asking me the do's and dont's. I took him to a job site and gave him a weekend crash course in what i do. Still feel Im forgeting something. Any suggestions? He used to sell medical equipment to hospitals. His talent is still there but wondering if Im making a mistake.

Business, Office, Estimating, Legal:

#157542 - 11/27/05 01:44 PM Re: The receptionist  
thesaint  Offline
Joined: Nov 2005
Posts: 13
Dallas tx
I just looked at that and realized id didnt real ask the question I needed to. Im asking about phone proceedure....what works the best for you guys. And is it a good idea dragging my dad in with his background? Geez sorry about that guys....They say youth is fleeting but Alzheimers is forever

#157543 - 11/27/05 05:07 PM Re: The receptionist  
renosteinke  Offline
Cat Servant
Joined: Jan 2005
Posts: 5,316
Blue Collar Country
I don't think so; indeed, having someone "in the office" is a real asset- being able to do it 'on the cheap' is priceless.

You're in the field. You can't be hanging from a ladder and fielding calls at the same time. You also need to focus on things other than billing, payment, scheduling, etc.
I suspect more businesses fail from poor office practices, than from trade practices.

Apart from the obvious...being there, to answer the phone with "Joe's Electric- how can we help?"....your phone person needs to know a little about what you do, and who you deal with. They need to be "in the loop" for upcoming jobs, parts orders, and such.

One practice I would sugest is an hourly "call-in" by you for handling routine business. This will be when you return calls, receive messages, and such. Your customers should understand to call the office under any but the most exceptional circumstances.

In other words, your cell phne ought to ring only if the call is very, very time-critical. Most of these calls ought to be from your office- part of their job is to decide if the call can wait until your next call-in.

It might be tempting to use the office person as a permit filer, parts runner, etc....but that would be a mistake. When someone calls, they need to have the phone answered. Your office ought to realise that you will have to look at a job before you can price it- or even decide to do it!

His will not, strictly speaking, be a sales job. Not yet. As he get a handle on your abilities, and interests, he might 'branch out' into seeking customers (calling preoperty managers, getting you on bid lists, etc), that won't happen for a while.

#157544 - 11/27/05 07:55 PM Re: The receptionist  
thesaint  Offline
Joined: Nov 2005
Posts: 13
Dallas tx

#157545 - 11/28/05 06:54 AM Re: The receptionist  
wilkie  Offline
Joined: Apr 2005
Posts: 39
South Carolina
Send me your email address and I'll forward over our phone procedures.

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